Solutions

VP Human Resources, VP Operations, HR Compliance

With responsibility for Human Resources, you want to ensure not only that the "right tone at the top" is established in your organization, but also that there is a general and accepted code of conduct that determines ethical behavior throughout the organization.When it comes to Operations, you want to ensure that all individuals and groups of employees know their roles, responsibilities and tasks when it comes to corporate governance. You want to ensure that all mandated governmental and regulatory policies are properly enforced and that the company is current with all employee policies, procedures and security postures to ensure that compliance is being carried out and that sensitive data remains secure.

You want to have an enterprise system in place so that you are able to communicate and confirm that employees throughout the organization have received, reviewed, understood, accepted, and are fulfilling their roles in being fully compliant with corporate policies. Further, you need documentation that proves the compliance activities have actually taken place and that employees are performing their responsibilities.

These are the questions you need to ask yourself about your current solutions:

  1. Do you have a program to establish the right "tone at the top"?
  2. Do you have policies in place that address the regulations your company needs to abide by?
  3. Can you easily distribute policies and corporate information to the employees who need to know and track receipt?
  4. Can you measure your employees understanding of policies?
  5. Do your employees understand protection and privacy of data?
  6. Can you prove that rules are being properly followed?
  7. Can you prove this to external auditors?

Taking all these issues into account, Polivec developed EGS to allow HR or Operations to create, communicate, and certify employee understanding and acknowledgement of company policy. The solution incorporates not only the people, but also the processes, automated and manual tasks, and technology into an organization's governance initiatives. The solution offers extensive reporting tools – Executive dashboards and other reports -- that enable HR or Operations to easily prove employee and system compliance to regulatory auditors and enforcers. These reports provide documentation that employees have received, reviewed, accepted and passed quizzes on corporate policies.