Legal Process and Litigation Hold
Present and future records that are involved in litigation, or reasonably anticipated in foreseeable legal action, must be preserved and policies must be in place to identify the people and processes tied to them.
When it comes to legal process simple mistakes or missing information can have a big impact on the success of a case or even lead to further litigation. In some cases courts have even found companies guilty of gross negligence when they failed to implement a proper litigation hold when litigation began. Identifying the people involved in a case and ensuring that the appropriate information is found and held can be a daunting task. For Litigation Hold to be done right a company should have very specific policies and procedures in place.
An effective Litigation Hold program should encompass the following steps:
- Documentation of litigation hold policy and procedures
- Identification of key custodians and involved data
- Key personnel notification
- Preservation and collection
- Effectiveness monitoring
- Reporting and auditing
- Risk control monitoring
Polivec EGS for Legal provides the tools to successfully manage these steps and ensure that litigation hold processes are initiated, performed, tracked and managed.