Polivec EGS

Overview

Polivec EGS allows companies to centrally manage policies, procedures, activities and compliance initiatives and control and prove employee and partner awareness.

Polivec EGS allows companies to:

• Centrally view, organize, and control people, processes and activities within departments or across the entire organization.
• Access real-time information and act on it.
• Manage the governance lifecycle from policy development to education to implementation to reporting and finally, remediation.
• Break down regulations and standards and link them to specific policies and detail all the procedures.
• Distribute all or appropriate parts of a policy to employees, partners or contractors.
• Define new procedures spontaneously.
• Capture manual and automated processes.
• Define, change, add, monitor, or implement policy enforcement at any level.
• Prove to auditors that the company is in compliance today and has been in compliance in the past.
• Achieve these results with less resource, in less time, at a lower cost, while protecting investments in current compliance point solutions.

EGS Modules

EGS provides these capabilities through a suite of tightly-integrated modules. A company can start with one module, add any of its current point solutions to it, and build from there, as needed.

The four EGS modules are each designed to solve a specific problem but when implemented together they share information and work together to provide a truly integrated platform.

Policy Center - Repository for all relevant content, including regulations, standards, best practices, policies, procedures, audit evidence, frameworks, and any other related files. The Policy Center's mapping engine allows companies to map regulations to policies and activities, manage the review and approval process, identify gaps and areas where requirements overlap.

Awareness Manager - Distributes policies to employees, partners, or contractors; captures their acceptance and measures their understanding.

Activity Manager - Manages the wide range of manual activities required for compliance with policies and regulations or company best practices. Schedules tasks and monitors completion of those tasks according to well-defined criteria. Captures a complete record of all compliance or governance activities occurring.

Technology Manager - Taps into existing information technology systems and gathers data to determine compliance, identifies abnormalities and automates key functions.

Shared Supporting Components

In addition to these core modules, the Enterprise Governance Solution has a number of supporting components that are utilized across the entire system. These components are not only shared but also form the backbone that integrates the core modules into a seamless solution.

Incident Management - Throughout the solution, various triggers and thresholds are defined, and not complying with those requirements results in the creation of an incident. The incident management component handles the creation, tracking and reporting of those incidents, system-wide.

Reporting System - Each of the modules has its own reports, but a centrally managed reporting system manages those reports, providing advanced functionality such as scheduling, exporting, emailing and customization.

Risk Management System - Risk is managed throughout the entire system using a number of priorities, scores and other values to gauge risk at all levels.

Dashboard Framework - In addition to standard reports, the solution also communicates through the use of dashboards - highly visual and colorful charts and grids. These dashboards, and the components themselves, are completely customizable.