Polivec Enterprise Governance Solution 5.0

Overview

Polivec is distinct in the marketplace because it is the only company that has taken a fresh approach in addressing the extremely complex and costly governance issue. Polivec has started with an integrated, enterprise perspective - a "view from the top" of the organization, comparable to the view of a senior corporate risk, compliance or security officer. The most heavily regulated industries, such as financial services, healthcare, energy, and insurance, are among the first adopters of the Polivec Enterprise Governance Solution (EGS).

The Enterprise Governance Solution is differentiated from the competition because it enables corporate officers to:

• View, organize, and control all the governance activity from one vantage point, across all organizations, people and processes.
• Access real-time information and act on it.
• Manage the governance lifecycle from policy development to education to implementation to reporting and, finally, remediation.
• Break down regulations and standards and link them to specific policies and detail all the procedures.
• Distribute all or appropriate parts of a policy to employees.
• Define new procedures spontaneously.
• Capture manual and automated processes.
• Define, change, add, monitor, or implement policy enforcement at any level.
• Prove to auditors that the company is in compliance today and has been in compliance in the past.
• Achieve these results with less resource, in less time, at a lower cost, while protecting investments in current compliance point solutions software.

Suite of Tightly-Integrated Modules

The Enterprise Governance Solution is a suite of tightly-integrated modules that provides the basis for a solid governance and compliance program in a single application. Even though the modules are tightly integrated, a company can start with one module, add any of its current point solutions to it, and build from there into a total governance solution.

Flexible, Modular Design

The Enterprise Governance Solution consists of four primary modules and a collection of shared components. Each module is designed to solve a specific governance problem but when implemented together they share information and work together to provide a truly integrated platform.

Policy Center - Repository for all of your governance documents, including regulations, standards, best practices, policies, procedures, audit evidence, frameworks, and any other files related to your compliance program. Has a unique Mapping engine which allows officers to map these regulations to policies, manage the review approval process, identify gaps where compliance is not being followed, and areas where regulatory requirements overlap.

Awareness Manager - Distributes policies to employees, captures their acceptance and measures their understanding.

Activity Manager - Manages the wide range of manual activities required for compliance with policies and regulations. Schedules tasks and monitors completion of those tasks according to well-defined criteria. Has a complete record of all compliance and governance activities occurring.

Technology Manager - Taps into existing information technology systems and gathers data to determine compliance, identifies abnormalities and automates key compliance functions.

Shared Supporting Components

In addition to these core modules, the Enterprise Governance Solution has a number of supporting components that are utilized across the entire system. These components are not only shared but also form the backbone that integrates the core modules into a seamless solution.

Incident Management - Throughout the solution, various triggers and thresholds are defined, and not complying with those requirements results in the creation of an incident. The incident management component handles the creation, tracking and reporting of those incidents, system-wide.

Reporting System - Each of the modules has its own reports, but a centrally managed reporting system manages those reports, providing advanced functionality such as scheduling, exporting, emailing and customization.

Risk Management System - Risk is managed throughout the entire system using a number of priorities, scores and other values to gauge risk at all levels.

Dashboard Framework - In addition to standard reports, the solution also communicates through the use of dashboards - highly visual and colorful charts and grids. These dashboards, and the components themselves, are completely customizable.